Viitteidenhallinta: Reference Management Software at UH

Helsingin yliopistossa yleisesti käytettyjen viitteidenhallintaohjelmien lyhyt esittely ja ohjeet niiden käyttöönottoon yliopiston tai omille koneille Också på svenska. Also in English..

Why would I need a reference manager?

Reference management software allows you to store the references you find in one place in your own database. Organize your references by topic or purpose into folders or groups that you can share with other users of the same program. Most of the programs offer a downloadable desktop version, a browser version and some also a mobile app, between which you can synchronise the contents of your database.

Many databases offer the possibility to export references from the search result directly to the reference management software. The software may have a browser add-on that allows you to export the references to your own reference manager. The full text can be linked or saved as an attachment to the reference, and custom annotations can be made. It is also possible to export references from one reference management software to another.

Reference managers allow you to create a list of references of your choice with different citation styles. There are also plug-ins available that allow you to create in-text citations and a list of references based on them, e.g. in Word word processing software.

The links in the guide will open in the same window for links within the guide and in a new window for links to other websites. The Finnish tabs in this guide contain many additional links to resources, many of which are in English.

Links and Tips

Most reference management programs include downloadable desktop version, browser version and perhaps also mobile app.

  • Install software on University of Helsinki computers from Software Center (instructions), available: EndNote 21, Mendeley Reference Manager, and Zotero.
  • On your own computer you can download software from their web site. Programs offered by the university (e.g. Endnote 21) can be downloaded from Download Centre (instructions).
  • If your documents consist of many types of sources, including non-pdf documents (articles, books, reports, but also websites, blogs, etc.), Zotero is a good choice for managing them.
  • If your sources are mainly articles or other pdf documents, Mendeley's full-text search and reader with annotation options is handy.
  • The premium EndNote offers even more features, especially if you are dealing with large numbers of references, e.g. for a monograph or a systematic literature review.
  • Things to consider: Selecting a reference management tool (The Open University).
  • Comparison of reference management software (Wikipedia).
  • Mendeley vs Zotero (Australian College of Applied Professions ACAP Library) comparison table.
  • Adding citations in a Word document without any separate reference management program (Microsoft support pages).

Data and reference Management  – a short introduction on Information Seeking and Management for Thesis Writers Moodle course site (Helsinki University Library). You can access the course as a visitor unless you have a university user account.

Zotero

Zotero logo

Zotero is a free of charge program that anyone can download on their computer. It works on PC, Mac and Linux. 
Zotero Connector is a browser extension allowing you to save content to Zotero.

Instructions on installing Zotero and other applications on a university computer are on the Software Center help page.

Your own computer: download Zotero desktop

More info on Zotero website. Create an account to use and synchronize with Zotero web version and to create groups for sharing references.

Zotero Quick Start Guide
Zotero support pages:

 

Zotero Tutorial (Hochschule München 2018) – video on YouTube (9:58 min; Zotero 5)
Zotero Tutorial [mac] (University of La Verne Wilson Library 2021) – video on YouTube (11:27 min; Zotero 5)
How To Use Zotero (A Complete Beginner's Guide) (Top Tip Bio 2021 – video on YouTube (12:40 min; Zotero 5)
Troubleshooting Mac Word: Zotero plugin Add-on Mac Microsoft Word Missing (video on YouTube (2'59'')

OpenURL Resolver (Helsinki University Library)

Access to materials acquired by Helsinki University Library: Edit --> Settings -->  General--> Locate (scroll down):
Base URL: https://helka.helsinki.fi/openurl/358UOH_INST/358UOH_INST:VU1

By double-clicking on the reference or selecting LocateLocate arrow.on the right, you can access the full text through Helka.

EndNote 21

EndNote logo

EndNote 21 reference management tool helps you save time, stay organized, collaborate with colleagues, and ultimately, get published. It has been purchased for the use of staff and students on the university's computers. Both staff and students may also use EndNote 21 on their computers at home. An unlimited version of EndNote Web is available for EndNote 21 users. Create a Clarivate account, if you don't already have one (e.g. for Web of Science).

Instructions on installing EndNote 21 and other applications on a university computer are on Software Center help page. The installation media for your home computer can be found in the Download Center. Otherwise you can buy a personal license.

EndNote Feature Comparison Chart
EndNote Training & Support

endnote.support@clarivate.com

EndNote Training Channel on YouTube
How to Use EndNote 21 in 7 Minutes (Windows) – video on YouTube
How to Use EndNote 21 in 7 Minutes (macOS) – video on YouTube

OpenURL Resolver (Helsinki University Library)

Access to materials acquired by Helsinki University Library: Edit – Preferences – Find full Text:
OpenURL Path: https://helka.helsinki.fi/openurl/358UOH_INST/358UOH_INST:VU1
Authenticate with URL: https://login.libproxy.helsinki.fi/login

EndNote online

EndNote Basic logo

EndNote Basic/online is a freely available online reference manager. It reduces the time you spend searching, updating, and cleaning your research and formatting documents. EndNote basic users can create an online library with up to 50,000 references and up to 2GB of attachments.
There are two versions of EndNote online.

  • The free version EndNote Basic has 21 styles and a limited number of filters and connection files. This version is available to anybody, with no other purchase required. Registration is required.
  • The version of  EndNote online available as part of the Web of Science has thousands of styles and hundreds of filters and connection files. This version is available to those whose institution has a subscription to Web of Science. Registration via Web of Science subscribed to by the University of Helsinki.

EndNote Feature Comparison Chart
EndNote Online Training & Support

Mendeley

Mendeley logo

Mendeley is a free reference manager that can help you organize your research and collaborate with others online. Web Importer is a browser extension allowing you to save content to Mendeley. Create an Elsevier account, if you don't already have one (e.g. for Scopus).

You can use Mendeley Reference Manager web also alone, if you don't want to install a desktop version.

Instructions on installing Mendeley and other applications on a university computer are on Software Center help page.

Your own computer: download Mendeley Reference Manager desktop

More info on Mendeley website.
Mendeley Help Guides

How To Use Mendeley Reference Manager (Complete Beginner's Guide) (Top Tip Bio 2022) – video on YouTube (16:53 min)

RefWorks access has ended

The University of Helsinki subscription to RefWorks was valid until 31st December 2021. RefWorks only offers institutional accounts, therefore you cannot access your individual account anymore. If you need help, contact support: RefWorks Support Case Form / Chat.

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