To add and edit content, please go to http://tuhat.helsinki.fi
Public research portal is available at https://researchportal.helsinki.fi/
HR contract or doctoral student status along with university user name and email are required for a person profile and user access. Person information will be automatically synchronized:
For more information on
Maintenance break: every second thursday of every month there is maintenance work on Tuhat server between 9 a.m. - 3.p.m. Usually this means a 15-30 minute break at noon.
Portal profile at https://researchportal.helsinki.fi is created automatically to current persons and organisations with related publications, research infrastructure, datasets, activities, prizes, press/media submitted to the research information system.
Please see instructions below on how to edit personal profile for research portal.
This has changed in the overview page
These are no longer available in the profile pages:
Annual reporting requirements and performance indicators are explained at the University of Helsinki Intranet.
See video below, or read these instructions on how to add following information for annual reporting:
Reported data will be available in these services.
A person can add publications and other related content, modify personal information and have own page in the research portal.
New: the layout of researcher start page will change on 14.6.2021 (See New personal user start page)
To edit personal profile
Login and click Edit profile (pic 1). This opens personal information form (pic 2) - to save changes, please press "Save". Read more information here:
These fields can not be edited:
Official name of the person is synchronized from HR system. If you would like to use other name in Tuhat, do this:
In the new portal titles are shown right below your name. Please add titles as you best see. Please add your education to Education/ Qualification section.
Your university title will be visible with your affiliation information.
Title classification is:
(Previously this section had synchronized information on Education and career phase. This synchronized information has now been removed, but any data submitted by yourself still remains. Education should be moved to new section Education /Qualification).
Portrait will be shown in the portal.
Add links to your other homepages.
Links are shown in the new portal as icons below your portrait. Use link type to use specific icons for Facebook, Twitter and LinkedIn.
There are three different texts that can be published in the portal. Select correct title:
Texts can contain links to external content, e.g. your CV.
Texts should be short and tight to maintain webpage readability.
Affiliation information is mainly synchronized from other University systems, these are marked with . If this information is incorrect, please contact your personnel office or student registry.
Tuhat customer service handles affiliations that are marked with . If this information needs correcting, please contact firstname.lastname@example.org.
(In the picture above, all affiliations are manually added and therefore only show icon. )
Education together with professional and other qualifications are added here.
This form also shows the Principal investigator information (organisation, period) if applicable. (In the picture, this person lacks information on Principal Investigator organisation and period, and therefore has no PI position)
Visibility opens or closes person profile in the research portal. By default all profiles have Public visibility. Researcher may change this. Also only active persons are shown in the new portal.
Portal profile (subsheet) allows modification of organisations and related content for portal overview page.
Always save your editing.
Projects describe your ongoing research. The module "Projects" can be used to present long or short term projects, projects can have hierarchy and be related to each other. Other content types; e.g. funding (awards module), publications, datasets, research infrastructure, can be linked to projects.
Projects are submitted manually. Funding (awards) data is synchronized every night from the financial system (more details below).
Keywords. First select Field of Science and then add free keywords. Please see instructions here.
Research funding data is in the Awards (funding wbs) module.
Award synchronization is not in use. Due to the change of source system the sync is being rebuilt. Before the sync is in use again you can input manually an award or wait until the sync is working again. The goal is that like before data is synchronized every night from UH financial system and its visibility is set to Confidential (only visible to researchers linked to this award and Pure Administrators). You may change this visibility to public.
Project can be linked to one or more fundings. Also funding in other organisations can be linked (first create this funding in the Awards module, then link it to project).
You can set the portal visibility of your and your co-workers projects and awards. All persons who are linked to a project and its awards have this access. To show awards in the portal, both the project and award need to be visible.
Visibility is set at the bottom of project and award content forms.
First some general information:
Please pay special attention to these sections in the template:
During template creation (above) you have selected general publication type. To further define the Ministry of Education publication type, please select "Scientific", "Professional" or "General" and then "Peer-reviewed" or "Not peer-reviewed". Latter option is only available for Scientific Publications. System will then select correct Ministry of Education type. See the full publication type mapping here.
Add external organisations and authors with country information. This data is used for international and private company collaboration classifications for the Ministry of Education reporting.
Open Access is reported as parallel publishing and as links that are openly available. Publication should be available openly without login or other dedicated access.
A form opens to submit electronic versions. Please add this information to all above-mentioned electronic versions (file, DOI, link):
This sets where the content can be seen.
Check "Status" at the bottom of the template. "For approval" indicates that this publication is ready for validation process (library). To keep this publication at your personal use, please select “Entry in progress”.
Other scientific output and interaction with the society are submitted as activities. Press/Media information is submitted to Press/Media module. It is recommended to keep activities updated regularly. Only activities from the time spent at the University of Helsinki can be submitted.
As societal impact it is recommended to use classifications marked with an asterisk*.
Visits only include research or teaching visits to/from foreign universities, universities and research organizations (including companies)). For example, participation in a conference is not counted as a visit.
Information is collected per visit. One person can have multiple visits per calendar year. The visit is marked for the calendar year in which it has begun. The travel dates are counted on the work day.
To add "Visiting an external institution"
To add "Hosting a visitor"
This module captures mentions of you in Press and Media. Mentions can be bundled together as a theme or story (e.g. all mentions of one scientific article are collected to one theme; this is a new feature introduced Dec 2016). Information can be submitted manually or synchronized from NewsFlo using your Scopus Author ID (add Scopus Author ID to your personal information).
To add Press/Media manually:
Impact definition is available in the Academy of Finland guidelines concerning impact beyond academia (April 2017).
Impact is a new module in Tuhat and it currently only used by the University in the reporting of three-year research grants. Data from Impact module is not used in 2018 Research Assessment.
Research impact is described using narrative text and classifications. Impact is then linked to publications, projects, datasets, research infrastructures etc.
To add impact:
This box contains instructions on how you can create a CV with the CV tool which uses your data that is already in the TUHAT system. The other possibility is to add your CV as text (see instructions here).
You can create many CV documents.
A principal investigator at the University of Helsinki is typically a person who:
To apply for Principal Investigator status, please do the following:
This application is then evaluated according to your Faculty policy and the decision is submitted to Tuhat. This process is managed by research administration advisors, see link below.
The decision can be viewed in your person profile,
Research groups and other research communities can be created to Tuhat as organisations. Research group leader should be a Principal Investigator at the University of Helsinki. Creation of research groups in the research information system increases web visibility and enables reporting: research group members and their content (publications, projects, activities) are linked to the group which then enables visibility services and reporting.
Please send an email to email@example.com with the following information. Also note that with this email you commit to keep research group information up to date, including person list.
Subject of the email: Name of the research group
Body of the email:
Library will then create the group with research group members and their related content (publications, projects and activities). This will take some weeks.
Once the group is created
Maintain group data
Homepage with Drupal
Research group will automatically get a web page in the research portal. Separate more visual web pages can be created with the University's Drupal publishing tool, please read more here.
Organisation editors can modify following information in Tuhat. Log in to Tuhat -> Go to Master data -> Organisations -> Open organisation template.
To get organisation editor privileges, please contact firstname.lastname@example.org.