Research information system Tuhat: Add and edit content

ANNUAL REPORTING: Support and infromation

TUHAT sup­port

Tuhat-info by email:
​​​​​​​Phone: (02) 941 22 000

Previously announced TUHAT clinics in January 2022 have been cancelled due to worsening of the Covid-19 situation.

See also: Issue a report about your research to the university

Log in

To add and edit content, please go to

  • Help texts in the submission forms, click the icon to keep the texts visible.
  • Help and Support is after login in the right bottom corner.

Public research portal is available at


HR contract or doctoral student status along with university user name and email are required for a person profile and user access. Person information will be automatically synchronized:

  • Personnel (all personnel groups) are synchronized after first salary payment (to ensure we get correct dates and unit). Note: Hourly paid teachers employment contract is not sufficient for user access.
  • Other contracts are synchronized after the contract has been submitted to HR system (emeriti professors, docents, visiting scholars and grant scholars). 
  • Student registry (doctoral students).

Researchers working at HUS can apply access privileges via HUS-intra or Terkkko. HUS personnel only need personal user access to enable publication synchronisation to ORCID (Orcid.orgguide). 

For more information on


Problems with log in?

Maintenance break: every second thursday of every month there is maintenance work on Tuhat server between 9 a.m. - 3.p.m. Usually this means a 15-30 minute break at noon.

Language settings: Finnish, Swedish and English

In Tuhat-system, content can be submitted in Finnish, Swedish and English. Portal shows content as it is submitted in Finnish, Swedish and/or English. 

After log in, click your user name in top black bar, to set your language preferences.

Research portal

Research portal

Portal profile at is created automatically to current persons and organisations with related publications, research infrastructure, datasets, activities, prizes, press/media submitted to the research information system.

Persons' profile pages

Please see instructions below on how to edit personal profile for research portal.

This has changed on the overview page

  • Direct link to person profile is readable and supports all alphabets.
  • Name can be modified in Name variants, select Known as name. 
  • Titles can be added next to name.
  • Affiliations are shown below name, but person can select which affiliations are visible in this overview page. 
  • Street map is automatically created from contact information.
  • Bar chart shows time period and volume of publications and projects.
  • Links section is located under portrait as icons. CV and link to Scopus profile are shown as text links. CV link can be created using Curriculum Vitae tool
  • Education and professional qualifications can be added.
  • World map shows collaboration during past five years. This information refers to the country of external organisation related to publication or project. The quickest fix is to update collaboration to projects. You can exclude map from this page if you wish: Edit profile -> Portal profile -> Show Collaboration Map on profile: Off.
  • Summaries of related content have been added. Content can be highlighted to your overview page (selected publications and projects).
  • Publication list has PlumX and Altmetrics icons. 

These are no longer available on the profile pages: 

  • CV as uploaded file -> a link can be created.
  • Research related picture -> a link can be created.
  • Further information on affiliation -> text can be added to Description research and teaching.

Annual reporting on research

Annual reporting requirements and performance indicators are explained at the University of Helsinki Intranet.

See video below, or read these instructions on how to add following information for annual reporting: 

Reported data will be available in these services.

Edit Personal Profile in Tuhat

Edit your personal information on CV, research portal and reporting

A person can add publications and other related content, modify personal information and have own page in the research portal. 

-- New: the layout of researcher start page has changed on 14.6.2021 (See New personal user start page).

To edit personal profile

Click Edit profile to open person template:

Login and click Edit profile (pic 1). Click Edit profile link to start editing your profileThis opens personal information form (pic 2) - to save changes, please press "Save".  Read more information here:


These fields cannot be edited: 

  • Personnel and student identifiers.
  • Affiliated organisations, period and job title (job description field can be modified).

Personal identification

Name variants

Official name of the person is synchronized from HR system. If you wish to use another name in Tuhat, do this:

  • Click "Add name variant..."
  • Select type
    • Default publishing name = system uses this name in all content related to person, e.g. publications, activities, projects. 
    • Former name = Any former name you have been known by, not visible in the portal.
    • Known as name = Name in new portal.
  • Add First name and Last name, clik Apply.



In the new portal titles are shown right below your name. Please add titles as you best see. Please add your education to Education/ Qualification section. 

Your university title will be visible with your affiliation information. 

Title classification is:

  • Postnominal title. This is shown in the portal after your name. 
  • Title. General title type, most commonly used.
  • Designation.
  • Honorary title.

(Previously this section had synchronized information on Education and career phase. This synchronized information has been removed, but any data submitted by yourself still remains. Education should be moved to new section Education /Qualification).



  • Here you can automatically see your University HR number  and student number if applicable.
  • To add Web of Science Researcher ID and Scopus Author ID, click Add ID.



  • ORCID is a persistent identifier. Read more at or watch these videos.
  • The University of Helsinki encourages researchers to register for an ORCID and to use it in all web presence, including grant and manuscript submissions, blogs, homepages etc. 
  • ORCID is also a research portal that can collect your scientific activities from various sources.
  • A) To authorise your data to be weekly exported from Tuhat to ORCID, please follow this procedure to connect your Tuhat and ORCID profiles. Please note that you need to do this procedure yourself due to data protection regulations. Also read here, how ORCID will then support the visibility of you and your work:
    • Click Create or connect your ORCID.
      Follow instructions on the screen. See example in this video.
    • Form takes you to where you can create a new ORCID ID or link a previously added Tuhat ORCID ID.
    • While doing this, you automatically allow UH to synchronize your data to ORCID.
    • You are now back at your Tuhat profile page, do remember to press Save!
      • After pressing Save button, you can open your profile and verify that the ORCID number is there. It will also be visible on your portal page.
    • Following content will exported from Tuhat to ORCID:
      • Institutional organizational affiliation.
      • Other personal identifiers (e.g. Scopus author ID, Researcher ID).
      • Your Pure portal URL.
      • Your publications, where:
        • the publication state is either 'E-pub ahead of print' or 'Published'.
        • the visibility of the record is 'Public - No restriction.'
        • the workflow status is at least 'Approved'.
  • B) If you don't want to export your Tuhat content to ORCID but want to inform University of Helsinki of your ORCID ID and show it in the portal, please do the following: 
    • Create ORCID-ID directly at
    • Copy paste this ID to your email and send it to Tuhat-info for submission. This submission does not activate the content export.



Portrait will be shown in the portal. 

  • Click Add document. Select document type "Portrait" and upload file.


Add links to your other homepages. 

Links are shown in the new portal as icons below your portrait. Use link type to use specific icons for Facebook, Twitter and LinkedIn.


Curriculum vitae and description of research and teaching

There are three different texts that can be published in the portal. Select correct title: 

  • Description of research and teaching.
  • Education information.
  • Curriculum Vitae.

Texts can contain links to external content, e.g. your CV.

Texts should be short and tight to maintain web page readability. 


Organisational affiliations at the University of Helsinki

Affiliation information is mainly synchronized from other University systems, these are marked with . If this information is incorrect, please contact your personnel office or student registry.

Tuhat customer service handles affiliations that are marked with . If this information needs correcting, please contact

(In the picture above, all affiliations are manually added and therefore only show icon. )


External affiliations

  • Add external organisation: search catalog or add a new external organisation (please only use organisation top level information, e.g. University of NN, don't use sub units).
  • Add title, start date and end date.



Fields of Science are reported to the Ministry of Education and Culture. Reported information is available at this national reporting service and in the State of scientific research in Finland

  • Add new field, select as accurate field as possible (use 3 or 4 numbered codes; if there is a code with 4 numbers, please use it).
  • Add free keywords to provide more specific information.


Education /qualification

Education together with professional and other qualifications are added here.

This form also shows the Principal investigator information (organisation, period) if applicable. (In the picture, this person lacks information on Principal Investigator organisation and period, and therefore has no PI position)


Visibility opens or closes person profile in the research portal. By default all profiles have Public visibility. Researcher may change this. Only active persons are shown in the new portal.

  • Public - No restriction = Person profile is open to Internet if person also has active affiliation.
  • UH network = Currently not applicable. This option was used in previous portal.
  • Backend - Restricted to Pure users = Not visibile. 


Portal profile

Portal profile (subsheet) allows modification of organisations and related content for portal overview page.


  • Disable map from portal overview page.. 

Show affiliations: 

  • Select which affiliations are shown on your portal overview page.. 

Highlighted content 

  • Select which publications, activities, projects (related content) are shown on your portal page (highlighted content).


Always save your editing.

Reporting for Ministry of Education and Culture and the University:

  • Fields of Science: Ministry of Education collects Fields of Science information on all research and teaching staff -> Edit profile -> Fields of Science
  • ORCID ID: is open researcher identifier and it enables linking research information across platforms. University of Helsinki follows ORCID-ID's to monitor open science ->  Edit profile -> ORCID ID.

Add Projects and link to Awards

Projects describe your ongoing research. The module "Projects" can be used to present long or short term projects, projects can have hierarchy and be related to each other. Other content types;  e.g. funding (awards module), publications, datasets, research infrastructure, can be linked to projects.

Projects are submitted manually. Funding (awards) data is synchronized every night from the financial system (more details below).

Projects are submitted manually.

  • Click green button , select Project -> Research project.
  • To modify existing project, open the project and then switch to editing layout by clicking the pen icon in the top left corner
  • Add name and write description, add/remove dates, persons and other information.
  • Link to funding data. Select the money bag icon and search for financial information (wbs)
  • Create relations to other content
  • Keywords. First select Field of Science and then add free keywords. Please see instructions here.

  • Save!

Awards (grants, research funding)

Research funding data is in the Awards (funding wbs) module.

Award synchronization is not in use. Due to the change of source system, the sync is being rebuilt. Before the sync is in use again you can input an award manually or wait until the sync is working again. 

Project can be linked to one or more fundings. Also funding in other organisations can be linked (first create this funding in the Awards module, then link it to project).

Portal visibility

You can set the portal visibility of your and your co-workers projects and awards. All persons who are linked to a project and its awards have this access. To show awards in the portal, both the project and award need to be visible.

Visibility is set at the bottom of project and award content forms.

Add publication

First some general information:

  • National publication data collection instructions for researchers are available here.
    • NOTE: At the end of the instructions, you’ll find the list of fields that are mandatory for a publication added to Tuhat; e.g., field of science is mandatory as well as ISBN or ISSN number for publication types A-, B and C.
  • All publications can be added to Tuhat. All types of publications with any affiliation are welcome. Only publications created at the University of Helsinki are linked to University's internal organisations, other publications get external affiliations.
  • A new publication classification was implemented to Tuhat in October 2017 , please read more here.
  • Publications are self-archived into University’s publication archive to ensure long-term access. Submission instructions are below.  
    • More information on self-archiving is available here.
    • University's Principles of Open Publishing are available here.

To create a publication in Tuhat, please create a template (form) for your publication. Templates are type-specific, please see article template here.
  • Click the green button, top right corner. 
  • A pop-up window opens. Click Publications  in the left panel:
  • Select the method to create a template for your publication:
    • Create from template is for manual submission ->  Select publication type -> A template opens.
    • Import from online source -> Select import source -> Search and select publication -> Import -> A template opens
    • Import from file -> Select import source -> search and select publication ->  import -> A template opens

You have now created a publication template and should add meta data. Please go through the form and provide as much information as possible.

Please pay special attention to these sections in the template:

Publication type.

During template creation (above) you have selected general publication type. To further define the Ministry of Education publication type, please select "Scientific", "Professional" or "General" and then "Peer-reviewed" or "Not peer-reviewed". The latter option is available only for Scientific Publications. System will then select correct Ministry of Education type. See the full publication type mapping here


Authors and affiliations

Add external organisations and authors with country information. This data is used for international and private company collaboration classifications for the Ministry of Education reporting.

Open Access and other electronic versions; files and links. By art designer at PLoS, modified by Wikipedia users Nina, Beao, and JakobVoss ( [CC0], via Wikimedia Commons

Open Access is reported as parallel publishing and as links that are openly available. Publication should be available openly without login or other dedicated access. 

Click Add electronic version (self-archive file, add DOI or other link)...

Choose type. Electronic version can be file, DOI or other link (preferably permanent link). 

  • Select Upload an electronic version  to create a self-archived publication in University's Open Repository HELDA. Depending on the archive policy of the journal, you have different rights to create a self-archived version of the publication. You can find out the open access policy of the journal (publisher) for various versions of your text by using the link to RoMEO database (see the selection box in the picture above). The alternatives are visible on the publication template as soon as the journal from Tuhat database has been linked to your publication. If RoMEO -information (selection box) is missing, please check your publishing contract. As soon as your publication has been approved by librarian, and the embargo date has passed, the file is transferred to HELDA. Read more on self-archiving here. 
  • Additionally Add DOI of an electronic version.  DOI = Digital object identifier. DOI helps in linking you and your publication with other services, e.g. and PlumX. Portal uses DOI to show Plum Print of your publication, example.
  • And/or further Add link to an electronic version. Add permanent identifiers (URN, handle) or other links here. Please note that in national reporting only permanent links are accepted.

A form opens to submit electronic versions. Please add this information to all above-mentioned electronic versions (file, DOI, link):

  • Document version.
  • Access to electronic versions (Open, Embargoed).
  • License (read more info on licensing here

Chooset as specific fields as possible. Ministry of Education and Academy of Finland use field of science for university comparisons.


This sets where the content can be seen. 

  • Public - No restriction, e.g. website/portal.
  • [UH Network, currently not applicable, do not use].
  • Backend - Restricted to Pure users,only visible when logged in to PURE.
  • Confidential - Restricted to associated users and editors, only visible for persons associated with the content and also administrators. N.B.! Publications marked as confidential are not included in reporting.

Bottom bar

Check "Status" at the bottom of the template. "For approval" indicates that this publication is ready for validation process (library). To keep this publication at your personal use, please select “Entry in progress”.


Add activities

General information

Other scientific output and interaction with the society are submitted as activities. Press/Media information is submitted to Press/Media module. It is recommended to keep activities updated regularly. Only activities from the time spent at the University of Helsinki can be submitted.

Activities classification in Tuhat

As societal impact it is recommended to use classifications marked with an asterisk*. 

  • Publication peer-review and editorial work
    • Editor of research journal
    • Editor of research anthology/collection/conference proceedings
    • Peer review of manuscripts
    • Editor of communication journal*
    • Editor of series
    • Editor of special theme
  • Participating in or organising an event
    • Organisation and participation in conferences, workshops, courses, seminars
    • Public Talks (will be moved to Talk or prentation)
  • Talk or presentation
    • Invited talk*
    • Oral presentation
  • Consultancy
    • Consultancy
  • Membership
    • Assessment of candidates for academic posts
    • Membership or other role in review committee*
    • Membership or other role in research network
    • Membership or other role in national/international committee, council, board*
    • Membership or other role in public Finnish or international organization*
    • Membership or other role of body in private company/organisation*
    • Other tasks of an expert in private sector*
  • Visiting an external institution
  • Hosting a visitor
  • Examination
    • Supervisor or co-supervisor of doctoral thesis
    • Supervision of other thesis (Master's, Licentiate)
    • Member of doctoral thesis committee / follow-up group
    • Pre-examiner of doctoral thesis
    • Opponent of doctoral dissertation
    • Director of doctoral programme
    • Assistant director of or other significant role in doctoral programme
    • Post doctoral mentor
  • Other
    • Other
    • External teaching and subject coordination

Visiting an external institution and hosting a visitor

Visits only include research or teaching visits to/from foreign universities, universities and research organizations (including companies)). For example, participation in a conference is not counted as a visit. 

Information is collected per visit. One person can have multiple visits per calendar year. The visit is marked for the calendar year in which it has begun. The travel dates are counted on the work day.

To add "Visiting an external institution"

  • Click the green button, top right corner. A pop-up window opens
  • Select Activities –> visiting an external institution –> Academic visit
  • A template opens

  • Visiting other institution information
    • Add visited organisation and its country: Create new organisation (preferred) or use the Search (this data is not curated). Only use the top level name (e.g. University of Oxford), no subunits.
    • Add duration: start and end data. Use Period of Time -field (see the red box in the template picture).  Visits 5 days or longer and by research or teaching staff are included in the Ministry of Education and Culture annual statistics. The  length is calculated using both Visit start date and End date.
  • Add other data
  • Save!

To add "Hosting a visitor"

  • Click the green button, top right corner. A pop-up window opens
  • Select Activities –> Hosting a visitor –> Academic visit
  • A template opens
    • Hosting a visitor information
      • Add visitor: both visitor name, visitor's home organisation and country are added. Create new person and organisation (preferred) or use the Search (this data is not curated).
  • Add other data
  • Save!

Add Press/Media

This module captures mentions of you in Press and Media. Mentions can be bundled together as a theme or story (e.g. all mentions of one scientific article are collected to one theme; this is a new feature introduced Dec 2016). Information can be submitted manually or synchronized from NewsFlo using your Scopus Author ID (add Scopus Author ID to your personal information).

To add Press/Media manually:

  • Click the green button
  • Select Press/Media
  • Add Title, Description
  • In Details of Media Contribution and Media Coverage you can add one or more mentions of same theme/story. Here you also provide dates and link your colleagues. 
  • Add relations to other Tuhat content and fill in the rest of the fields. 
  • Save!

Add impact

Impact definition is available in the Academy of Finland guidelines concerning impact beyond academia.

Impact is a new module in Tuhat and it is currently only used by the University in the reporting of three-year research grants. (Data from Impact module was not used in 2018 Research Assessment).

Research impact is described using narrative text and classifications. Impact is then linked to publications, projects, datasets, research infrastructures etc. 

To add impact:

  • Click the green button
  • Select impact
  • Add impact information.
  • Add relations to  publications, projects, datasets, research infrastructures etc.
  • Save!

Create CV with Tuhat data

This box contains instructions on how you can create a CV with the CV tool which uses your data that is already in the TUHAT system. The other possibility is to add your CV as text (see instructions here).

You can create many CV documents. 

  • Click green button , select Curriculum Vitae -> Select CV type:
    • Public CV is published on your portal overview page. You can set your CV to be automatically updated with new data (dynamic CV). CV can also be static, unchanged.
    • Private CV is for your own use. Also this CV can be dynamic or static.
    • Highlighted CV picks data to your portal overview page: With this CV type you can select which publications, projects and activities are shown on your personal overview page. By default the system shows last submitted data.
    • EuroPASS CV enables your data to be transferred from Tuhat to EuroPASS where you can modify the CV.

Apply for Principal Investigator Status

A principal investigator at the University of Helsinki is typically a person who:

  • Steers and leads research independently.
  • Has completed an applicable doctoral degree and is qualified as an independent researcher.
  • Has access to the necessary resources (facilities, funding, equipment) for independent research.
  • Supervises doctoral students and/or mentors post-doctoral researchers as well as (in applicable research fields) leads a research group, and
  • Is placed on the third or fourth level in the hierarchy of research positions.

Principal investigator application

To apply for Principal Investigator status, please do the following:

  • Click "Edit profile".
  • Go to tab "Principal Investigator".
    • Tick box that says "I would like to submit....". Select organisation.
    • Write application.
  • Click Save.

This application is then evaluated according to your Faculty policy and the decision is submitted to Tuhat. This process is managed by research administration advisors, see link below.

The decision can be viewed in your person profile,

  • Click "Edit profile".
  • Scroll down the form and view "Qualifications".

Add Research Group/Community

Research groups and other research communities can be created to Tuhat as organisations. Research group leader should be a Principal Investigator at the University of Helsinki. Creation of research groups in the research information system increases web visibility and enables reporting: research group members and their content (publications, projects, activities) are linked to the group which then enables visibility services and reporting. 

Add group

Please send an email to with the following information. Also note that with this email you commit to keep the research group information up to date, including the person list. 


Subject of the email: Name of the research group

Body of the email: 

  • Research group name:
  • Research group start date (This will also be the earliest date research group members can be linked to the group. Also publications, projects and activities are only linked after this date). : 
  • Parent organisation at the University of Helsinki (lower than the faculty level):
  • Email address and name of the research group leader:
  • Email address of the person updating research group members list:
  • Email address and start date of research group members. Also alumni members can be added, please then add end date. Only persons with a profile at the research information system can be added:


Library will then create the group with research group members and their related content (publications, projects and activities). This will take some weeks. 

Once the group is created

  • Login to  and navigate to Master data -> Organisations. Open organisation template.
  • Add description and link. Also other information can be added. 
  • To view related content, go to subsheet Relations, check linked data. If incorrect, please contact tuhat-info. Future data is automatically linked to the group during data submission process. 

Maintain group data

  • New memebrs will be added by Please create a new email (new service ticket) with group name, email address of new person and start date. 
  • Add end dates to alumni members. (You you can do this by yourself).

Homepage with Drupal

Research group will automatically get a web page in the research portal. Separate more visual web pages can be created with the University's Drupal publishing tool, please read more here.

Modify organisation

Research groups and other research community organisations are created in Tuhat, see instructions above. Othewise the organisation hierarchy is the same as in University's organisation registry.

Organisation editors can modify following information in Tuhat. Log in to Tuhat -> Go to Master data -> Organisations -> Open organisation template.

  • Name versions. Organisation web name is shown on the portal overview page. In most cases Tuhat uses the organisation registry data.
  • Organisation profile.
  • IDs. If your organisation has PlumX profile, add your organisation's PlumX abbreviation to "Organisation ID". This will add Plum Print widget to organisation's portal page. Example.
  • Photo is published in the portal.
  • Physical Address.
  • Electronic Address. Regarding web addresses, please fill in all language versions so that links are available in Tuhat portal's EN, SV and EN versions.

In order to get organisation editor privileges, please contact