Research information system Tuhat: Use content (Researchers)

Guidelines for reporting and using research information for the research portal, the university website, and annual research reporting.

ORCID supports interoperability

ORCID is non-profit organisation visioning "a world where all who participate in research, scholarship, and innovation are uniquely identified and connected to their contributions across disciplines, borders, and time." Read more here.

If you allow, University of Helsinki weekly exports your data from Tuhat to ORCID. To include your data in this export, please read instructions here. This is what is being experted and how it supports your researcg profile:  

  • Institutional organizational affiliation -> Use ORCID already in publication submission. Publishers can confirm your University of Helsinki affiliation from ORCID.org.
  • Other personal identifiers (e.g. Scopus author ID, Researcher ID) -> ORCID links your your publications from Scopus and Web of Science to your ORCID identifier.
  • Your Tuhat portal URL -> Visible in your ORCID profile page, a link from ORCID to Tuhat ortal, and the other way round. Use ORCID in all your websites.
  • Your research outputs, where publication state is either E-pub ahead of print or Published, visibility of the record is Public - No restriction, workflow status is Approved -> Publication DOI (Digital Object Identifier) connects your Tuhat publications with publications in Scopus and Web of Science, and also shows all these in your ORCID profile. Also link your publications to PlumX profile with ORCID.

Altmetrics services KUDOS, PlumX

With KUDOS you can explain your publications in plain language, share them with social networks and then measure the effect.

PlumX captures how people interact with your publications. 

Research portal

  • Research portal publishes information submitted to Tuhat and has visibility=public
    • Research portal is available at https://researchportal.helsinki.fi
    • Portal shows public Tuhat information - Tuhat content that have visibility=public.
    • Any person who is linked to specific content and has Tuhat access, can modify content visibility. 
    • Information saved to Tuhat is normally uploaded to portal within minutes. 
    • UH people finder picks publication, projects and activities from research portal. (This will change soon to use Tuhat API as source) 
    • Helsinki.fi additionally picks information for organisation, project or research infrastructure pages. 
  • Person profile in portal
    • Profile is created automatically to current persons. Person's profile also shows other Tuhat content related to person. 
    • You can pick which organisation to show on your profile. 
      • Open person form in Tuhat, go to subsheet Person profile and select organisations. 
    • Person description (top part of the page)
      • Please see the picture on right what you can modify
      • Open person form in Tuhat. On the main page (sheet Metadata) you can modify following portal information:
        • Change name, add in Name variants, select Known as name.  (guide) 
        • Add Title (guide)
        • Add profile photo
        • Add link 
        • Add ORCID and other researcher identifiers. (guide)
        • Link to CV comes from published CV that is created with CV tool. (guide
        • Add descriptions. (guide)
        • Add qualifications and education information (guide).
        • Change visibility.  (guide)
    • Street map is automatically created from contact information.
    • World map shows project and publication collaborations from past five years. 
      • Map can be excluded
      • Edit profile -> Portal profile -> Show Collaboration Map on profile: Off.
      • Quickest way to add collaborations is to add them to projects. 
    • Bar chart is automatic and it shows time period and volume of publications and projects.
  • Projects in portal
    • A project is shown in the portal when its Visibility=Public. 
    • As of Aug 8, 2002 new competitive research funding projects with funding information are automatically shown in the portal.  
    • To show both project and funding, Award need to be linked to a project and both project and award need to have Visibility = Public. 
    • To learn how to manage your projects to portal, please go here (link goes lower on this page)

Tuhat portal old

Tuhat portal automatically publishes all information submitted to the database with visibility set to "Public - No Restriction". 

Persons and organisations automatically get public pages with all persons and their data linked to it. 

Person page

Open your profile page and Edit profile page side by side. As you scroll down the Edit profile page, you see headings that are also used on the profile page.
Edit profile   -> Then open profile page to view both at the same time: 

  • For you own page, you can use information submitted to Edit profile -page, please see instructions here. Please note following: 
  • Name you use in the portal is Name variants -> Known as name. 

 

Organisation pages

  • To modify organisation pages, please contact tuhat-info for Organisation Editor privileges. 
  • You may add description, photo, addresses, fields of science. Instructions are here

Use portal data in University of Helsinki websites

Data from research group's public Tuhat pages can be shared with University of Helsinki websites using the RSS-feeds from the portal.

For example: Research group's data from Tuhat portal is also available on research community website.

Please see instructions:

Create CV with Tuhat data

This box contains instructions on how you can create a CV with the CV tool which uses your data that is already in the TUHAT system. The other possibility is to add your CV as text (see instructions here).

You can create many CV documents. 

  • Click green button , select Curriculum Vitae -> Select CV type:
    • Public CV is published on your portal overview page. You can set your CV to be automatically updated with new data (dynamic CV). CV can also be static, unchanged.
    • Private CV is for your own use. Also this CV can be dynamic or static.
    • Highlighted CV picks data to your portal overview page: With this CV type you can select which publications, projects and activities are shown on your personal overview page. By default the system shows last submitted data.
    • EuroPASS CV enables your data to be transferred from Tuhat to EuroPASS where you can modify the CV.

Annual reporting on research

  • Unviversity creates statistics and reports for its own use and for annual reporting for Ministry of Education and culture.
  • Annual reporting requirements and performance indicators are explained at the University of Helsinki Intranet.
  • Here are some videos on how annual reserch reporting can be done in Tuhat:
    • Annual research reporting in Tuhat. Youtube
    • How to filter publications that are missing a file.  Unitube (1min 14s)
    • How to add fields of science and free keywords: Unitube (1min 32s)
    • How to self-archive publications to Tuhat. Unitube (5min 40s)
  • And here are some written instructions on how to add information for annual reporting: 
  • Reported data will be available in these services.

Reporting on Three-year Research Projects (a UH funding type)

Three-year grant is a University of Helsinki funding type, read more about the grant in Flamma.

The awarded three-year grant is conditional, and requires that the Board of the University allocates the necessary funding when it decides on the University’s target programme and the budget for those years. In addition, the University monitors the progress and impact of research projects through reports.

University of Helsinki three-year projects are reported to Tuhat (links below go to submission instructions):

  • Create the three-year project to Tuhat as a Project. For project type, please select "University of Helsinki Three-Year Research Project"
  • Add all project participants to Project.
  • Add relation from Project to other Tuhat content created with this funding. 

    You need to first create Publication, Impact and Actitivities records and then create relation from Project:
    • Create relation from Project to Awards (funding wbs). Awards are automatically imported from financial system and should be available for you.
    • Create publications. Add relation from Project to Publications. 
    • Create impact. Describe the special significance of the three-year research grant for the project manager's progress of research and/or research career. Use impact category "Other impact". Set the visibility to "Confidential", which restricts this information to you and Tuhat administrators. Create relation from Project to Impact.
    • Create activities. Create relation from Project to activities.
  • You are done!

 

Publications in Academy of Finland application and reports

In the online reporting service of the Academy of Finland you can pick your publications from national VIRTA publication service. There is also a search you can use. If your publications are not available in VIRTA, you should submit them manually to Academy report or contact tuhat-info@helsinki.fi to find out why your publications are not available in VIRTA. 

Statistics and analyses services

University statistics

Faculty and department level publication data is available at Rapo-reporting tool (in Finnish). 

It is possible to get access to more specific reporting in Tuhat where you can report on all Tuhat content. This option is available for academic leaders and university services. Please contact tuhat-info@helsinki.fi for more details. 

Publications in Finland

Publications that have been checked by librarians (workflow = approved) are transferred every morning from Tuhat to national VIRTA service which then publishes them in Juuli, national publication portal

National statistics to Vipunen are compiled from publications that are in VIRTA service on March 15th. There is no general access to VIRTA service but all publications reported by the Universities starting 2011 and onwards are available in an excel.

There is an ongoing project to develop a national research datawarehouse.

Additional services

Helsinki University Library currently offers these services for person and organisation  comparisons using world data:

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